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Minimize all of your open application windows instantly. The key sequence: “Winkey” + “M” (The “Winkey” is normally between the Ctrl and Alt keys) You can also use all three at the same time, should you need it. The same as bold, but now it underlines the text.
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Same as the Bold shortcut, but gives you Italics Remember before printing think about the trees! Instead of using the mouse to move and click on the menu item, use the above quick key to instantly bring up the printing window.
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Instead of clicking on File and then New – rather use the Ctrl N to create a new document, much quicker and you don’t need to touch the mouse. This shortcut will open the “Find and replace” option in Microsoft Applications. Aligning the text on both the left and right margins. Justify the text in the paragraph – for us simple folk, that is Justify Fill. You can also highlight the text and then apply this shortcut. The paragraph in which the cursor is currently situated will have a hanging indent. This will indent the paragraph where the cursor is at present. This will open the font options so that you can change the appearance of the font. Nice and quick and easy to undo if you don’t like the result. Just keep repeating the key sequence to continue increasing or decreasing the font size. This will increase or decrease the selected text by one font size. The key sequence: “Ctrl” + “Shift” + “>” (Bigger) Reveal the non-printed codes of the document to sort out layout issues. Sometimes returning to work after a 20 year break is a little difficult! I use this a lot with the “Ctrl” left and right arrows to jump around the sentence quickly. Much faster than the single backspace and not as harsh as deleting the entire line with “Shift” + “Up” and then “Delete”. This is a quick way to delete part of sentences that are no longer needed. This super quick key sequence will change the line spacing of the selected area, to single, double or 1.5 line spacing.ĭelete the previous word one at a time. The key sequence: “Ctrl” + “1” (single line spacing) The options that are available at UPPER, lower and Title case. Use this quick key sequence to quickly toggle between the various case options. So before sending an email in Outlook or finalising a MS Word document, hit the F7 to check the spelling of the document or highlighted area. These days, with all the electronic communication, instant messaging and not the greatest education system in the world – we get spelling and grammar mistakes on an hourly basis. We know that there are plenty of people in the world that cannot spell very well. There is also an auto save option in Word for the unexpected load shedding – find it under “File”, “Options” and then the “Save” menu item on the left.Ĭhecks the spelling of the document. This sequence saves the file by the current name, without bringing up a file save dialog to fill in – nice and simple – just saves it away. This will open the “Save As” dialog, so that you can quickly save documents, expecially if you are saving new files for each bit of correspondence you type.